Comprehensive Security Auditing
An in-depth assessment of your current technology and workflows to detect hidden vulnerabilities and compliance gaps before federal auditors do.
Shield of Compliance
Medical IT
& Compliance
We ensure your office technology is secure, reliable, and fully compliant with federal law. We handle the complex security and governance requirements that often get overlooked in a busy medical office.
Request a Security AuditConfidential. No disruption to patient care.
What We Deliver
Five Core Protections
Customized Risk Mitigation
After our audit, we provide a tailored roadmap of solutions to fully align your practice with HIPAA standards and industry best practices.
Simplified GRC & HIPAA Governance
We serve as your technical Security Officer, handling complex risk assessments and the necessary documentation to satisfy federal auditors.
Device & Network Hardening
Professional encryption and security protocols implemented across all tablets, laptops, and workstations to prevent data theft and unauthorized access.
Localized Data Continuity
We protect the administrative and practice-specific files outside the cloud, ensuring your entire business is recoverable — not just your EMR.
The Stakes
The Cost of Non-Compliance
$73,011
Per violation under
Willful Neglect
$2.1M
Annual penalty
cap per violation type
Millions
In breach recovery costs
and lost reputation
In the medical field, a technical oversight is a significant financial liability. These are real practices that faced enforcement actions — most for failures that a proper audit would have caught.
| Practice | Penalty | Primary Reason | Source |
|---|---|---|---|
| Gulf Coast Pain Consultants | $1,190,000 | Failure to terminate contractor access and lack of auditing | Official |
| Comprehensive Neurology, PC | $25,000 | Failed to conduct an accurate Risk Analysis | Official |
| Northeast Radiology, P.C. | $350,000 | Failure to identify vulnerabilities in local systems | Official |
| Gums Dental Care | $70,000 | Failure to provide timely patient access to records | Official |
| Top of the World Ranch | $103,000 | Failure to conduct an enterprise-wide risk analysis | Official |
The Process
How It Works
Security Audit
We conduct a full assessment of your devices, networks, workflows, and documentation to identify every vulnerability and compliance gap.
Risk Roadmap
We deliver a prioritized action plan tailored to your practice size, specialty, and existing infrastructure.
Implement & Harden
Our team executes the roadmap — encrypting devices, securing networks, and establishing access controls across your entire environment.
Govern & Document
We maintain your GRC documentation, conduct ongoing risk assessments, and keep your compliance posture current as regulations evolve.
Zero
Known enforcement actions
against our clients
Why Kronos IT
We Act as Your Security Officer
We Find What Others Miss
Most breaches trace back to local devices and administrative files, not the EMR. We audit the full environment.
We Handle the Documentation
GRC documentation is what auditors actually review. We produce and maintain it so your practice is always audit ready.
Built for Medical Practices
General IT firms do not understand HIPAA enforcement patterns. We do — because we built and operate healthcare practices.
Frequently Asked Questions
Does my practice really need a dedicated IT security assessment?
Yes. HIPAA's Security Rule requires every covered entity to conduct an accurate and thorough risk analysis of potential vulnerabilities. Skipping this step is classified as Willful Neglect — the highest penalty tier — carrying fines up to $73,011 per violation with an annual cap of $2.1 million. Most practices focus on clinical workflows and overlook administrative IT security entirely.
We already use an EMR. Are we HIPAA compliant?
An EMR system handling patient records is only one part of HIPAA compliance. The rule also covers every device, workstation, laptop, tablet, and network your team uses — including the files stored outside the cloud. Many enforcement actions, like Northeast Radiology's $350,000 fine, stem specifically from vulnerabilities in local systems that fall outside the EMR.
What is GRC and why does a small practice need it?
GRC stands for Governance, Risk, and Compliance. It is the framework of documented policies, risk assessments, and procedures that federal auditors review during an investigation. Without current GRC documentation, you have no evidence of compliance even if your systems are secure. We handle the documentation and keep it updated so you are audit ready at all times.
How long does the initial audit take?
A comprehensive security audit for a typical medical practice takes one to two weeks depending on the number of locations, devices, and staff. We work around your schedule and do not disrupt patient care. At the end, you receive a detailed findings report and a prioritized remediation roadmap.
What happens after the audit and implementation?
Compliance is not a one-time event. We offer ongoing governance as your technical Security Officer — conducting annual risk reassessments, updating your documentation as regulations change, and providing incident response support if a breach or audit ever occurs.
Integrated Solutions
The Kronos Technology Stack
When we engage with a practice, we bring the full Kronos toolkit — purpose-built healthcare technology that works alongside your compliance framework.
Revenue Cycle
Kronos Revenue
Expert IDR arbitration and out of network dispute resolution under the No Surprises Act. We recover what your practice is owed — from negotiation through final arbitration.
Visit Kronos RevenueEmployer Mental Health
Cognifica App
Anonymous, HIPAA-compliant mental health screening for employers. Six validated clinical assessments, risk stratification, and care pathways — deployed in under one week.
Visit Cognifica AppConcussion Management
Synaptix
A structured 12-week concussion management program built for orthopedic, neurosurgery, and sports medicine practices. Standardized, billable, and recurring.
Visit SynaptixSchedule Your Security Audit
Most practices have compliance gaps they do not know about. Our audit identifies every vulnerability and gives you a clear roadmap to full HIPAA compliance — before an auditor does it for you.